CRM for medical spas
Capture every consult. Book it before they call the next spa.
Missed calls, ad leads, and no-shows land in one inbox. Follow-up runs when the front desk is with a patient.
$297/mo. No long contract.
Built for single-location aesthetic practices.
- Maya Chen
FB ad · Botox
- Priya Shah
Missed call · Laser
- Elena Ruiz
IG DM · Filler
- Jordan Hale
Google · Consult
- Sofia Park
Form · Hydrafacial
Thu 1:00 pm
- Ava Brooks
SMS · Filler
Thu 2:00 pm
- Nora Klein
FB ad · Botox
Fri 11:30 am
- Lila Ortiz
Google · Botox
- Hannah Cho
Recall · Laser
- Grace Patel
SMS · Consult
- Owen Blake
Front desk · Membership
- Rita Nguyen
Showed · Filler
How it works
Three steps. Then they’re on the book.
Capture. Text back and book. Follow up after the visit.
01
Capture every lead
Ads, forms, calls, and IG/FB DMs land in one inbox.
02
Text back and book
Missed-call text. Reminders before the consult.
03
After the visit
Review request plus simple follow-up.
The stack
What this replaces
The marketing and follow-up pile. Not your medical record.
| Feature | Replaces | Typical cost | ConsultLoop |
|---|---|---|---|
| CRM & pipeline | HubSpot-style CRM | $50/mo | Included |
| Forms | Jotform-style forms | $39/mo | Included |
| Mailchimp / Constant Contact | $45/mo | Included | |
| Two-way SMS | Podium / SlickText | $79/mo | Included |
| Booking calendar | Calendly / Acuity | $16/mo | Included |
| Review requests | Birdeye / Podium | $299/mo | Included |
| Call tracking | Call tracking tools | $45/mo | Included |
| Missed-call text-back / chat | Podium / chat tools | $399/mo | Included |
| Typical stack | $972/mo | $297/mo | |
- CRM & pipeline ConsultLoop
Replaces HubSpot-style CRM
$50/mo
- Forms ConsultLoop
Replaces Jotform-style forms
$39/mo
- Email ConsultLoop
Replaces Mailchimp / Constant Contact
$45/mo
- Two-way SMS ConsultLoop
Replaces Podium / SlickText
$79/mo
- Booking calendar ConsultLoop
Replaces Calendly / Acuity
$16/mo
- Review requests ConsultLoop
Replaces Birdeye / Podium
$299/mo
- Call tracking ConsultLoop
Replaces Call tracking tools
$45/mo
- Missed-call text-back / chat ConsultLoop
Replaces Podium / chat tools
$399/mo
- Typical stack$972/mo → $297/mo
Keep Mindbody, Boulevard, or your EMR for the chart and the book. This replaces the marketing/follow-up pile, not the medical record.
Your current book
Works with what you already use
Keep Mindbody, Boulevard, PatientNow, or Zenoti for the chart and the book. ConsultLoop is the layer that stops ad leads and missed calls from dying while your front desk is in a treatment room.
- Mindbody
- Boulevard
- PatientNow
- Zenoti
- and the book you already have
The product
What your front desk actually gets
One inbox
Calls, SMS, email, Instagram, and Facebook in one thread. Stop hunting tabs.
Missed-call text-back
Treatment room, lunch, after hours — the missed call gets a text so the lead isn’t gone.
Consult calendar + reminders
Book the consult. Remind them the day before. Fewer empty chairs.
Pipeline
Lead → booked → showed → patient. See who went quiet.
Google review request
After treatment, ask once. Not a campaign. A text.
Simple forms
Forms included. We set them up. Submissions land in the inbox, not a spreadsheet.
Unlimited contacts and users
The whole front desk. Every lead. No per-seat tax, no contact cap.
Mobile app
Text back from the treatment room. Phone in the pocket. iPhone and Android.
Straight answers
Three questions we get on the first call
We already use Mindbody / Boulevard.
Keep them. ConsultLoop is the marketing and follow-up layer. It does not rip out the book or the chart on day one.
Is this another complicated CRM?
Four workflows. Not 80. Inbox, missed-call text, consult reminders, review ask. That’s the product.
How fast can we start?
Demo this week. Live the same week. No six-week onboarding theater.
Capture every consult.
Book it before they call the next spa.
$297. No long contract. No setup fee.